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1. Warraich & Warraich International (Pvt.) Ltd. Islamabad (09-2022 to date)
Assistant Procurement / Tenders Office
Company is providing procurement services and participating to Pakistan Armed Forces tenders invitations.
• Searching uploaded tenders PPRA website for Armed Forces tender’s invitations DGP (Army), DP (Air), DP (Navy) & Fauji Foundation.
• Submission of request for IT Documents to originating with bank challan.
• Assisting the DBM in search suitable OEM for require item to quote.
• Working on tender documentation i.e. technical / commercial quote preparation under supervision of CEO and Procurement Manager.
• Propitiation of EM Draft, CD Soft copy and Hard copies as per requirement of organization.
• Bank Dealing EM Draft, Bank Guarantees (ABG’s & PBG’s) and Import documentation against awarded contracts.
• Invoicing / Delivery Challn against awarded contracts / PO / LPO and transportation project (PNS Zafar).
• Responsible for looking awarded contract step by step development systemically.
• Using Quick Book Accounting Software.
• Looking daily accounting transaction, posting journal entries, debtors and creditors ledgers.
• Looking A/R & AP accounts and generation of invoices.
• Looking Banks, Bank reconciliation, Pay Orders, RTGS, Bank Guarantees (ABG’s & PBG’s) and imports shipments.
• Handling Petty Cash Management.
• Assisting in sale tax return (file preparation).

2. Fugro Suhaimi Company Ltd. (KSA) (08-2013 to 07-2022)
A multinational Construction and Materials Testing Organization, worldwide services provider of
• Construction Materials Testing Services. *Batching Plants & Equipment’s Calibration *Chemicals, Geotechnical and Soil Investigations Services *Consultant Services.
• Worked in cloud based systematic environment, used of Outlook for email convocations, and MS Team for online meetings, presentation Workday employees related updates & Fugro Academy for online training and courses.

Responsible for General Accounting
• General Accounting / Bookkeeping Verification of each transaction with supporting documents (RFQ, Approved Requests, Approved PO, and Credit Limit) and journal entry in require head QuickBooks, entries effects on Balance Sheet and Income Statement.
• Managing Chart of Accounts as per requirements.
• Preparation of credit and debit notes as per requirements to settle the ledgers.
• Assisting in making adjustment entries.
• Daily sales book, purchase books and handling petty cash.
• AR & AP balance conformation, payments to vendor’s & receipts from clients.
• Bank and Ledgers reconciliation, deposits and BT conformation.
• BOQ with Supporting Documents and as per approved PO, Monthly invoices and summary for management.
• SOA and provide it to recovery team for recovery purpose.
• Invoices backup for audit and future reference and Estimates of revenue forecast upon request of management.
Responsible for Branch & Office Administration and Management
• Distribute incoming and outgoing mail, response to administration, accounts and collection related email of our branch. And to circulate interoffice memo.
• Acknowledgment signatures from all staff against circulation interoffice and memos from HO, GM, CM, QHSSE. (M.S Outlook for Email, M.S Team for online meetings and Workday for interoffice memos & company updates)
• Keep notice board up-to-date for updated memos, notices and events, Frame updated copy of Company and QHSSE Policy for staff knowledge, audits purpose.
• Frame updated certificates and accreditations for clients and quality audits.
• Arrangement of general tool box talk, AR collection meetings and presentations to clients.
• Arrangements of accommodation, hotel bookings & travel, for staff and guests.
• Keep company vehicle record update and responsible for vehicle maintenance under my supervision.
• Coordination with HR and Finance for branch staff payroll, annual & emergence vacations, leaves, and employees records.
• Payment of utility bills, staff penalties, and arrangement of office internet, office hold and IT related items.
• Proper online booking arrangement of shipments of equipment’s, vehicles and documents to other branches and keeping in word and outward.
• Maintain proper digital and manual client’s job files, employee’s personal files, technical staff training record files and quality audits files archive record system for easy tractability.
• Organize, store and print company updated documents from FSL-Insite.
• Resolve all inquiries and maintain inventory of all office supplies and place required purchase orders and perform all official work for all sales and procurement team.
• Manage and resolve all issues in customer accounts and inform all customers for payments and provide pick up for same and prepare reports for all assign areas.
• Perform monthly review of branch and maintain records of all operating expenses in branches.
• Analyze all branch relocation requirements and assist to identify appropriate location and provide support to all marketing activities for various promotional activities and ensure compliance to timeframe.
• Design and maintain an effective tracking system for all marketing activities of branch.
Assistant to Procurement Department
• Coordination with departments and collecting and a review on approved purchase requisitions and monitoring inventory.
• RFQ for getting three quotations, explore and select the best one vendor.
• Process the approved purchase requisition along with quotation for creating purchase order
• Coordination with procurement department, for the purchase of approved requested material for different departments.
• Responsible to keeping approved PO, close PO after receiving and conformation of the materials quantity and quality from specific departments. Fallow up to finance for payments to local vendors for smooth functioning.
• Fallow up for approved PO, approved requests, staff travels tickets.
Debt (AR) Collection (Recovery) (Support Recovery Team)
• On time delivery of monthly invoices to clients / Keeping invoice scan supporting backup for future reference / Keeping of Invoices Receiving Copies record / A review on updated clients SOA / an Email SOA to clients / Written Balance Conformation form clients for reference evidence / Due AR invoices payments follow-up weekly regularly through email, telephone and clients office visits
• Conformation of client’s bank transfer transaction from finance department (HO).
• Participation in weekly debt collection meeting under collection managers, legal team and country managers. Discussion on clients Ageing Report and loge overdue invoices.
• Providing monthly recovery report to country and collection manager.
• Providing the long due or bad debts, no response client’s record to legal team for legal action.
Sales and Commercial Department.
• Beside my responsibilities I also worked as replacement of our commercial department (for providing quotation / proposals against the receipt clients inquiries, contract review after getting approved PO and project awarded) and updating clients Job Files for quality audits.
• Client visits with marketing and commercial team, for getting new expected projects.
• Contract review after getting approved PO with company Proposal (Quotation) prior to BOQ.
Preparation for ISO & A2La, Saudi Aramco Audits for Accreditation and Inspection Support Technical Manager
• As team work, contribution and actively participation in company quality internal and external audit (for ISO, A2LA accreditations)
• Responsible to update company quality manual, certificates, technical staff training record.
• Helping in laboratory quality documentation for Internal and External Audit and Aramco Assessment.
• Support to help the Lab. Manager in making technical staff record.
• Coordination with Saudi Aramco fulfilling technical staff requirements.
Reporting and Documentation as per ISO & A2La, Projects Requirement’s.
• Reporting and documentation for Saudi Aramco, SWCC, RC project as per requirements.
• Using updated worksheets for reports and provide the updated one to field staff.
• Responsible to keeping Archive hard copy and scan Record, for easy traceability at the time of quality audits and for client need.

Worked as Assistant to Admin and Finance Manager, if different regions, the company was a services provider and responsible to provide fuel and maintenance to Mobilink, U Fone, Telenor towers. Responsibilities includes.
Accounts Bookkeeping, Fuel consumption conformation and report to HO, Coordination with staff, HO and main contractor’s site engineers and overall administration work.

4. Shah Particle Board, Industrial City Risalpur, Pakistan (12-2007 to 10-2009)
Worked as Accountant with manufacturing company of chip boards and lamination sheets, responsible for:
1. General Accounting (AR/AP Ledgers reconciliation and payments),
2. Daily purchase and sales transactions audit with supporting documents then record the accounting entries.
3. Responsible for Petty Cash, Payroll preparation and payments.